Canada Corporation Document Filings

To ensure a name is pre-approved in a timely manner the following information is required:
- the proposesed name;
- business activities: nature of business, clientele and territory of operation;
- how the name was derived: explanation of the distinctive element:
Example: Jackson Consulting Inc. Is 'Jackson' the name of a person? a place? an idea?

The following information must be provided on the supplied form or can be emailed to our office for processing:
1. The proposed corporation name (NUANS with pre-approval if a named corporation)
2. The Province or Territory of the registered head office in Canada.
3. The classes and any maximum number of shares authorized to issue.*
4. The restrictions on share transfer (if any)*.
5. Number or minimum and maximum number of directors
6. Restrictions, if any, on the business of the corpoation
7. Other provisions*

*Corporations Canada supplies pre-defined text for the 'classes and number of shares', 'restrictions on transfer' and 'other provisions'. Using these templates will speed up the incorporation process.

Once all the outlined information is uploaded to the system a draft incorporation document is provided to clients in PDF format for approval prior to final submission. Signatures are not required to complete the incorporation. The completed incorporation documents arrive via email.

Share classes, restrictions and other provisions other than the pre-defined text supplied by Corporations Canada will have to be reviewed by an examiner.

There is no pre-approval requirements for numbered Federal Corporations.

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- The Corporation Name*
- The Province or Territory in Canada of the registered office (not required to change the address within the same Province or Territory)
- The minimum and/or maximum number of directors
- Changes to classes of shares, restrictions on transfer, restrictions on the business or any other provisions permitted by the CBCA

The following information is required:
- The complete Corporation Name and Number
- The new Registered Office address and mailing address (if different)
- The name and position of the person authorizing the change

Subsection 19(4) of the Canada Business Corporations Act (CBCA) requires a corporation to send notice to Corporations Canada within 15 days of any change to its registered office address.

The following information is required:
- The complete Corporation Name and Number
- The newly appointed directors (complete names and effective dates)
- Any directors that are ceased (complete names and cease dates)
- Complete list of board of directors including newly appointed ones.
- The name and position of the person authorizing the changes

Subsection 113(1) of the Canada Business Corporations Act (CBCA) requires a corporation to send notice to Corporations Canada within 15 days of any change involving a director of the corporation.

The following information is required:
- The complete Corporation Name and Number
- The year of filing and the taxation year-end
- The date of the last annual meeting of shareholders or date of written resolution in lieu of meeting
- Indicate which applies:

- Non-distributing corporation with 50 or fewer shareholders
- Non-distributing corporation with more than 50 shareholders
- Distributing corporation

All details outlined above can be emailed to our office in electronic format for processing with Corporations Canada.

Note: Misrepresentation constitutes an offence and, on summary conviction, a person is liable to a fine not exceeding $5000 or to imprisonment for a term not exceeding six months or both (subsection 250(1) of the CBCA).